QHSE Associate III

Avetta’s SaaS platform connects the world’s leading organizations with qualified suppliers, contractors, and vendors. We bring unmatched visibility to companies through cloud-based technology and human insights. As a result, we foster sustainable growth for businesses and their supply chains. Our SaaS subscription software is used by 85k+ active customers in over 100 countries.

SUMMARY:

The HSE Associate (EU) plays a critical role in supporting Avetta’s EMEA operations by conducting manual audits, verifying contractor safety documentation, and ensuring compliance with applicable legislation and client-specific requirements. This role is essential in driving CARES+ values - Communication, Accountability, Responsiveness, Empathy, and Solution - through proactive engagement with EU suppliers and contractors.

The HSE Associate works under the supervision of the QHSE Lead, EMEA.

This role is offered on a hybrid working basis for candidates within commuting distance of our Maidenhead office, with an expected schedule of 3 days in the office and 2 days working from home. Candidates who are located within a commutable distance are strongly preferred.

Please note: this role requires full working rights in the UK without current or future sponsorship.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Conduct Manual Audits to assess a Contractor’s Safety and Health Programs, Procedures, and Training documentation required based on exposure hazards associated with services performed. The Audits are intended to ensure compliance with applicable legislation (Federal, State, Provincial, etc.) as well as any Client site requirements. In addition, the HSE Associate will be responsible for the following:

1. Conduct Audits and other assessments within defined SLA timelines (e.g., 10 business days for manual audits).
2. Ensure audit quality and compliance with Avetta protocols (≥95% per quarter).
3. Provide technical guidance and support to contractors to close audit gaps.
4. Respond to supplier inquiries via email or phone within 24–48 hours, documenting all correspondence.
5. Assist in audit closure and verification processes.
6. Maintain accurate and timely records in contractor account notes.
7. Escalate unresolved issues to the QHSE Lead, EMEA or designated Safety Professionals.
8. Collaborate with cross-functional teams to support EU supplier engagement and continuous improvement.
9. MUST HAVE RELIABLE TRANSPORTATION.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Attend internal and external training, meetings, or seminars as required.
• Support special projects or initiatives within the EMEA region.

IDEAL QUALIFICATIONS:

Knowledge, Skills and Abilities:

Technical & Regulatory

• Strong understanding of UK and EU HSE legislation and industry best practices.
• Ability to interpret and apply Risk based Safety requirements.
• Familiarity with contractor prequalification and risk-based auditing.

Digital & Analytical

• Proficiency in online audit platforms and software systems.
• Strong PC skills (Windows, Microsoft Office Suite).
• Ability to analyze and interpret statistical data and audit metrics.

Communication & Customer Service

• Excellent written and verbal communication
• Demonstrated ability to deliver customer delight through CARES+ principles.
• Strong interpersonal skills for engaging with diverse stakeholders.

Language Capabilities

• Fluency in English is required.
• Proficiency in one or more EU languages (e.g., French, German, Spanish, Italian, Dutch) is highly desirable to support regional suppliers.

Soft Skills

• Self-motivated, adaptable, and able to manage multiple priorities.
• High attention to detail and accuracy.
• Problem-solving and critical thinking abilities.
• Ability to work independently and collaboratively in a remote or hybrid environment.

EDUCATION, TRAINING AND EXPERIENCE

Potential candidates for this position must meet the following requirements:

• 2-year or 4-year degree in Occupational Safety, Environmental Science, or related field (preferred).
• NEBOSH, IOSH, or equivalent HSE certifications (preferred).
• 1–5 years of experience in safety auditing, contractor verification, or HSE program development.
• Experience working with EU-based suppliers or in a multinational environment is a plus.

METRICS THAT MATTER:

• Audit Quality: ≥95% compliance with Avetta protocol per quarter.
• SLA Achievement: ≥95% monthly completion rate.
• Manual Audit Timelines:
  • Initial review within 10 business days.
  • Open requirements reviewed within 3 business days.
• Vetify Audits:
  • Submission within 2 business days.
  • Open requirements addressed within 1 business day.
• Audit Volume: Conduct 40+ audits/month (initial or closure).
• Supplier Response Time: ≤24–48 hours for email/phone inquiries.