Job Description
ABOUT SOTHEBY’S
Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.
You will be a critical contributor to high-volume payroll processes. Working as part of the Finance team and in close partnership with Human Resources, you will provide a responsive service that supports the business, meets statutory, legal and contractual requirements and be involved in various projects as required.
RESPONSIBILITIES
- Inform and/or input manual changes into payroll on a monthly basis and all North American geographies within agreed timescales ensuring compliance with both statutory and legal requirements
- Ensure timely and accurate creation and submission of P60’s, P11d’s and year end completion
- Responsible for the preparation of audits including internal and external auditors.
- Provide payroll and some benefits information/reports, in conjunction with HR, to support the wider Finance team.
- Ensure that up-to-date policies and procedures are in place for Payroll
- Pro-actively work with ADP to improve the use of the system to ensure this supports the work of payroll and the wider Finance team.
- Establish and maintain constructive working relationships with external agencies in the areas of payroll, ensuring up to date knowledge of their policies and processes.
- Work within the guidelines of GDPR to ensure filing and data retention are compliant
- Own and to be the expert of the end-to-end payroll processes (circa. 600+ employees).
- Perform all associated pension payments processes impacting monthly payroll
- Validate accuracy of monthly data input by colleagues (EARs/SuccessFactors)
- To process and advise on ad-hoc payments and any other off-cycle payments
- To perform all statutory (including MATB1) and contractual payments and compliance
- To analyze processes and internal reports and make corrections to internal applications
- Manage all payroll and associated pension queries coming through on the inbox
- Submit and manage queries via the ADP e-Service Portal
- Assist with queries relating to digital pay slip / P60s (available via ADP online / mobile app)
IDEAL EXPERIENCE & COMPETENCIES
- 5+ years of relevant experience leading a Payroll team with a focus on ADP Celargo
- Demonstrated ability to build and manage highly collaborative and effective team supporting multiple companies/business units, with a commitment to a culture of collaboration, performance, transparency, and integrity
- Adaptable to changing priorities while effectively managing multiple commitments, at times on tight deadlines.
- Outstanding people skills with proven experience in cultivating cross-collaborative working relationships across an organization and ability to influence at all levels
- Respond to all payroll audit requests (internal and external auditors) and work closely with in-house Finance Department.
- Keep current on payroll laws and regulations and taxation and adjust processes to ensure compliance as necessary.
The proposed base salary for this position ranges from $85,000-$100,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.
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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
