Junior People Operations Specialist (18 months fixed-term contract)

What is Box?

Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organizations, including JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

Why Box needs you:

Our Junior People Operations Specialist plays a supportive role in fulfilling the People Operations Team’s mission to design, continually develop, and reliably deliver People programs, processes, and systems that help grow our business at scale for EMEA - which is crucial because we’re scaling fast! This role helps shape the employee experience for all Boxers by providing efficient world-class service and the thoughtful curation of moments-that-matter in our Boxers’ lives. The Junior People Operations Specialist will have basic knowledge and experience across the key functional HR areas whilst being a culture champion as we continue to  grow our community in Warsaw. While much of the day-to-day work involves essential, repetitive administrative tasks that keep our operations running smoothly, this role offers a fantastic foundation in HR and a supportive environment to grow your career.

This role will report to the Senior Team Manager, People Operations, with additional support and partnership with the global People & Places team. This is a fixed-term contract, planned for 18 months.

What you’ll do:

• Onboarding: assist with the end-to-end new hire onboarding process for the EMEA region, including pre-hire checks, new joiner communication, documentation verification, and orientation coordination.

• HRIS & Data Management: Maintain employee data in HR systems (e.g., Workday) by processing personal information changes and assist with pulling relevant data as requested for partner teams

• Employee Support: Serve as point of contact for employee inquiries via tickets, chat, and email, providing timely support on People-related matters and documenting all interactions.

• Leave & Attendance: Support attendance and leave processes, assisting employees with time-off requests, tracking, and related inquiries.

• Compliance & Immigration: Provide administrative support for the EMEA immigration program, assist with local compliance tasks, help organize documentation for audits, and assist with the monitoring of the immigration inbox and flag/delegate tasks as necessary.

• Employee Lifecycle: Assist with key employee lifecycle processes to guarantee a seamless transition for employees, including maintaining and updating tracking databases and distributing necessary exit communications for departing Boxers.

• Collaboration: Partner directly with internal People Operations teams to maintain seamless communication and ensure successful process completion.

• Projects: Assist to People Operations projects and programs designed to enhance the employee experience and support your professional development.

• Data Reporting: Generate basic people HR reports as requested.

• File & Folder Management: Organize and maintain both digital and physical hard copy personnel files, manage the archiving of legacy folders, and ensure overall folder structure maintenance and data hygiene.

Who you are:

We are an AI-first company. This means you approach your work with a growth mindset and find ways to leverage AI to help make faster, smarter decisions that will 10X your impact at Box.

• Experience: 1+ year of experience in HR administration, personnel management, or Shared Services Center (SSC)

• Attention to detail: produce consistent and accurate deliverables while dealing with a high volume of data & information

• Discretion: operate with discretion, integrity, and respect with engaging with sensitive issues or information

• Adaptability: quickly analyze, understand, and adapt to new situations and business problems

• Collaboration: Build strong working relationships with cross-functional partners and stakeholders across different regions and time zones

• Systems aptitude: Willingness to learn new technologies (i.e. ServiceDesk, Box for HR)

• Languages: You have fluency in both spoken and written English and Polish

• Local knowledge: Familiarity with employment law, employee file requirements and practices in Poland is a plus

• Preferred Skills:

  • Exposure to Workday or other HRIS systems

  • Comfortable working with Excel

  • Interest in critical thinking

BENEFITS

Check out the overview of the benefits and additional perks offered at Box.

Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 3 days per week. Your Recruiter will share more about how we work and company culture during the hiring process.

EQUAL OPPORTUNITY

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation.

For details on how we protect your information when you apply, please see our Personnel Privacy Notice.

For more details on how Box Poland protects your information, please see our Supplemental Personnel and Candidate Privacy Notice.

#LI-Hybrid