Job Description
Executive Assistant (Part-Time)
About Pursuit
Pursuit is a social impact organization building the future of economic mobility in the age of AI. For over a decade, we’ve transformed lives through immersive training programs that propel adults from low-income backgrounds - often without college degrees - into high-growth tech careers. Our graduates have already generated nearly $1 billion in lifetime wage gains.
Now, as AI reshapes every industry, Pursuit is evolving into an AI-native organization. We’re training AI-native talent, embedding AI into our operations, and building scalable software to extend our impact. From grassroots partnerships to national policy, we’re not just filling jobs—we’re rethinking how economic opportunity works at scale.
About the Role
As Pursuit’s Part-Time Executive Assistant / Executive Operations Coordinator, you will support several members of our executive and leadership team and play a critical role in managing scheduling, coordination, and day-to-day executive operations across the organization. You will help ensure leaders are organized, meetings and priorities stay on track, and communication flows effectively across teams and external stakeholders.
This role will involve coordinating internal and external meetings, managing calendars, and supporting administrative workflows in a fast-paced environment. The ideal candidate is highly organized, proactive, resourceful, and comfortable managing multiple priorities simultaneously.
This is a part-time role requiring approximately 20–30 hours per week.
About You
- You have a strong attention to detail and exceptional organizational and communication skills
- You are comfortable in a fast-paced and evolving environment
- You are capable of quickly adjusting based on priorities
- You love being resourceful and finding new ways to get the job done well
- You enjoy supporting teams and helping leaders operate efficiently
- You are proactive, dependable, and solutions-oriented
- You enjoy working across different teams and functions within an organization
Key Responsibilities
Executive Calendar & Scheduling Management
Manage calendars and scheduling for multiple members of the executive team
Coordinate internal and external meetings across various stakeholders and time zones
Proactively identify and resolve scheduling conflicts
Coordinate with external partners, clients, and assistants to schedule meetings and events
Assist with conference, travel, and event logistics as needed
Help maintain organized scheduling systems and recurring meeting cadences
Communications & Correspondence
Assist with drafting professional communications and follow-ups on behalf of executives
Serve as a professional point of contact for internal and external stakeholders
Help coordinate and distribute meeting materials, presentations, and important documents
Support executive communication and organization across teams
Cross-Functional Operations & Administrative Support
Serve as a connector and coordinator across departments and leadership teams
Track action items, deadlines, and follow-up tasks from meetings and ongoing projects
Assist with expense tracking and reimbursement submissions
Organize and maintain shared documents, spreadsheets, and operational resources
Handle ad hoc research, logistical, and administrative requests as they arise
Support ongoing operational and administrative processes across the organization
Requirements
At least 2+ years of experience supporting executives, leadership teams, or business operations, preferably in a startup, nonprofit, or fast-paced environment
Exceptional organizational and planning skills, with the ability to manage multiple calendars and competing priorities simultaneously
Strong written and verbal communication skills; Ability to communicate professionally with a wide range of stakeholders
Proficiency in Google Workspace (Gmail, Google Calendar, Google Drive, Google Sheets)
High degree of discretion and judgment in handling sensitive information
Strong attention to detail and ability to work independently
Positive attitude, collaborative mindset, and willingness to jump in where needed
Location
New York City Area
Where You’ll Work
This role allows flexibility with remote work. However, a hybrid work schedule is preferred if possible. Our current hybrid work schedule allows staff to work remotely Mondays & Fridays, and come into our Long Island City office on Tuesdays, Wednesdays, and Thursdays.
Compensation
$30–35/hour
Time Commitment
Part-time (20–30 hours per week)
Diversity
Our team has a wide range of backgrounds and experiences, and we value the richness that diversity brings to our organization. We welcome new perspectives and affirm that all employment decisions are made without regard to race, color, ancestry, religion, national origin, age, familial or marital status, sex, sexual orientation, pregnancy, gender identity or expression, disability, genetic information, veteran status, or any other classification protected by federal, state, or local law. Pursuit is an equal opportunity employer.
