Executive Assistant

Company Description

About SEEK

SEEK’s portfolio of diverse businesses make a positive impact on a truly global scale. Our purpose is to help people live more fulfilling and productive working lives and help organisations succeed. We create world-class technology solutions to connect more people to relevant employment, education, small business and volunteer opportunities. We have a culture of high-performance in our workplaces and celebrate the diversity of our employees who contribute to the success of our organisation.

Life at SEEK

SEEK’s purpose is at the centre of everything we do. Our SEEK, which defines the way we work, is all about what makes us unique and a little bit different. Passion, Team, Delivery and Future are our principles that drive innovation and creativity. SEEK strives to support employee wellbeing by providing an amazing experience at work which led us to being named AFR BOSS Top 10 Best Places to Work in Technology (2021-2024). We are proud to work in an environment that’s inclusive where everyone’s unique ideas, experiences and perspectives are valued.

Our award-winning head office in Cremorne (just a 4 min walk from Richmond station) provides an exceptional space to collaborate with colleagues. The building provides sweeping views of the city, a games area, sit and stand desks at every workstation, modern end-of-trip facilities and Thursday night drinks which gives our people an opportunity to connect in a social setting.

Job Description

As an Executive Assistant at SEEK, you’ll be part of a fast-paced and supportive environment where you can make a real difference. You’ll work on complex challenges that have a direct impact on people’s lives, helping us evolve our business and reach new heights.

As a dynamic and driven EA, you’ll work with little direction to support the Group Executive, Technology, ensuring they have what they need to lead the Technology function effectively and meet their internal commitments and goals.  You’ll anticipate their needs and look ahead to prevent problems before others know they even exist.

This role is heavily focused on complex diary and inbox management, coordinating the Technology Leadership Team (TLT) forums end-to-end, booking travel, managing team logistics, and keeping pace with a fast-moving technology environment. You’ll work closely with shared PAs across the Technology function, building trust, sharing knowledge, and contributing to a strong team culture.

We operate in a hybrid model. Given the nature of this role, we’d ideally love you in the office four days a week, with flexibility for the remaining day.

Key Responsibilities

• Partner proactively with your Executive and manage their time effectively in a fast-paced, high-volume environment:
  • own and drive calendar and complex meeting scheduling across multiple time zones;
  • manage inbox access with full discretion, integrity, and sound judgement;
  • coordinate end-to-end travel needs, including booking all flights and hotels, visa requirements, directions, commuting times, and ground transportation — with a sharp eye for small details;
  • run TLT forums end-to-end: agendas, packs, invites, minute-taking, and actions;
  • plan, coordinate, and execute offsites, team events, Hive, Hack, and other initiatives both onsite and offsite;
  • process expenses on a timely basis
• Pre-empt the needs of your Executive by understanding broader Technology and business priorities across SEEK
• Engage and build trust across the Technology PA community, developing shared processes, maturing skills and practices, and fostering collaboration, consistency, and a strong team culture
• Support the effective operations of the SEEK Executive team by being a great partner and colleague to EAs supporting other executives across the organisation
• Act as a primary point of contact in your Executive’s absence, handling basic queries with professionalism and good judgement
• Handle all confidential and sensitive information with the highest level of integrity
• Liaise with stakeholders across the SEEK Group, including the Executive Leadership Team, senior Technology leaders, and internal enterprise functions
• Provide ad hoc support to other senior team members as required, and coverage for other EAs and PAs across Technology or SEEK from time to time

Qualifications

• Significant experience supporting senior executives in a global or APAC organisation, with extensive diary management, travel coordination, and expense management
• Prior experience supporting executives within a Technology function or technology-led organisation is highly desirable, familiarity with tech leadership rhythms, terminology, and ways of working will set you apart
• Proven ability to thrive in a fast-paced, high-volume environment with competing priorities
• Strong stakeholder management skills, with the ability to influence without hierarchy and manage expectations in a pragmatic but empathetic way
• Experience coordinating leadership meetings and events end-to-end, including preparing agendas, presentations, packs, and capturing actions
• Self-motivated and self-sufficient, with the ability to proactively get things done without close supervision
• Strong judgement and decision-making, knows when to consult and when to act
• High level of written and verbal communication skills, with strong interpersonal skills
• Experience mentoring or informally leading other PAs or EAs is highly regarded

Do these behaviours/mindset expectations resonate with your skills & experience?

• Trustworthy (a vault) — you’ll have full diary and inbox access, and be privy to sensitive and confidential information. Integrity is non-negotiable in this role
• Good judgement — highly professional and diplomatic; knows when to act, when to ask, and critically, when to stay quiet. No gossip, ever
• Relationship-oriented — you build genuine trust across the team, the TLT PA community, and the broader organisation. You influence through relationships, not hierarchy
• Organised — excellent at time and project management; clear systems, composure under pressure, and the ability to manage multiple tasks at once
• Sweats the small stuff — strong attention to detail and accuracy, especially when it counts most (travel logistics, timing, and the details others miss)
• High customer service orientation — highly responsive, strong interpersonal and communication skills; obsessed with acts of service and putting your Executive first
• Assertive and proactive — you don’t wait to be spoon-fed. You anticipate, plan ahead, challenge where needed, and close the loop
• Strong intellectual curiosity — a hunger and desire to always be learning, particularly in a technology context
• Team player — proactively seeks opportunities to help others and lifts the team around them; goes above and beyond to get the job done
• Brings energy and lightens the load — you read the room. You know when to keep things light, bring warmth and fun to the team, and make the environment a better place to be — without making it about you
• Lives and breathes our values — open and inclusive to all members of the team; supports them as equals
• Flexibility — doesn’t get frustrated by shifting priorities; embraces new ways of working and adapts quickly
• Passion — hone your superpower and bring your true, authentic self to work

Additional Information

At SEEK we offer:

• Annual Performance Bonus Plan
• Paid and unpaid leave benefits including Personal Flexi Days and Volunteer Days, as well as the opportunity to purchase additional leave
• Support for parents with 14 weeks paid primary carers leave and 2 weeks paid leave for partners
• SEEKer Support, a confidential service that offers employees up to six sessions with a mental health professional of your choice
• Access to a wide range of discounts on things such as health insurance, fitness, food, travel, accommodation plus many more
• Frequent events including sports days, annual Christmas party, hackathon, and trivia
• Free kick-start breakfast every morning and fresh fruit available all day in our offices
• Casual dress – every day

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don’t meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

For this role, only those candidates with the eligible right to work will be considered.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.