Data Entry Specialist

Data Entry Specialist (CRM, Excel, Data Accuracy) – Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date.

This is not just typing — you will:

• Validate and clean data
• Maintain CRM and system accuracy
• Support finance, sales, and operations
• Ensure records are audit-ready

You are the backbone of data integrity across the business.

What You’ll Own

Data Entry & Accuracy (Primary Focus)

• Enter and update records in:

  • Salesforce
  • HubSpot
  • Airtable
  • Excel / Google Sheets

• Cross-check data against:

  • Invoices
  • Contracts
  • Customer and employee records

• Correct:

  • Errors
  • Duplicates
  • Missing fields

Data Cleaning & Maintenance

• Clean and standardize datasets using:

  • Filters
  • Pivot tables
  • Formulas

• Apply consistent:

  • Naming conventions
  • Formatting
  • Categorization

• Perform regular data audits to ensure quality

File & Record Management

• Organize records in:

  • Google Drive
  • Dropbox
  • SharePoint

• Maintain:

  • Logical folder structures
  • Version control

• Ensure all files are easy to find and audit-ready

Reporting & Cross-Team Support

• Generate daily/weekly reports:

  • Data updates
  • Transactions
  • Audit logs

• Support:

  • Finance (AR/AP data entry)
  • Sales (lead/contact updates)
  • HR (employee data)

Compliance & Confidentiality

• Handle sensitive data securely:

  • Financial
  • Personal
  • Client information

• Follow compliance standards (GDPR, HIPAA, CCPA if applicable)

Process Improvement

• Identify recurring data issues

• Suggest improvements such as:

  • Automation
  • Better templates
  • Improved workflows

• Help reduce manual errors and inefficiencies

What Makes You a Strong Fit

• You have exceptional attention to detail
• You catch errors others miss
• You are fast, accurate, and consistent
• You’re comfortable with repetitive, high-volume work
• You take ownership of data quality

Required Experience & Skills

• 1–2 years experience in:

  • Data entry
  • Clerical or administrative roles

• Strong proficiency in:

  • Excel / Google Sheets
  • (filters, sorting, pivot tables, formulas)

• Experience with CRMs:

  • Salesforce or HubSpot

• High typing speed and accuracy

Nice to Have

• Experience in high-volume environments:

  • E-commerce
  • Finance
  • Healthcare
  • Logistics

• Basic knowledge of:

  • SQL
  • Google Apps Script

• Experience in compliance-heavy industries

What a Typical Day Looks Like

• Input new records into CRM or spreadsheets
• Audit and clean existing data
• Cross-check entries with source documents
• Generate reports for teams
• Organize and maintain file systems
• Handle ad hoc data requests

In short:

You ensure all business data is accurate, clean, and reliable.

Key Metrics (KPIs)

• Typing accuracy ≥ 98%
• Error rate < 1%
• Data entry completed within SLA (same day/next day)
• Reports delivered accurately and on time
• Clean, well-structured datasets

Why This Role Stands Out

• High ownership over business-critical data
• Exposure to multiple departments (finance, sales, HR)
• Clear performance metrics
• Opportunity to improve systems and workflows
• Strong foundation for growth into operations or analytics roles

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (timed data entry + error-checking test)
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Are detail-obsessed and accurate
• Work fast without compromising quality
• Take pride in clean, reliable data

This role is a strong fit.