Contracts Administrator

Contracts Administrator (Legal Operations, CLM & Contract Lifecycle Management)

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

We’re hiring a detail-oriented and process-driven Contracts Administrator to manage the complete contract lifecycle — from intake and drafting through execution, renewals, compliance tracking, and reporting.

This role is critical to ensuring agreements move quickly, accurately, and compliantly across Legal, Procurement, Finance, Sales, Security, and Executive teams.

You’ll own:

• Contract workflows
• Redlining & approvals
• CLM/repository management
• Renewals & obligations tracking
• Compliance documentation
• Reporting & audit readiness

This is an ideal role for someone who thrives in structured, high-volume environments and enjoys building scalable systems, workflows, and operational discipline.

What You’ll Own

Contract Lifecycle Management (CLM)

Manage contracts from:

• Intake
• Drafting
• Review
• Approval
• Execution
• Storage
• Renewals
• Reporting

Ensure contracts are:

• Accurate
• Compliant
• Fully executed
• Searchable
• Audit-ready

Contract Drafting, Review & Redlining

Draft and manage:

• NDAs
• DPAs
• SOWs
• MSAs
• Vendor Agreements
• Order Forms
• Partner/Reseller Agreements

Redline agreements using:

• Microsoft Word Track Changes

Escalate non-standard legal risks involving:

• Indemnification
• Limitation of liability
• IP ownership
• Data privacy/security
• Termination clauses
• SLA deviations

Maintain detailed:

• Deviations logs
• Approval records
• Contract history

Approvals & Governance

Coordinate approvals across:

• Legal
• Finance
• Procurement
• Security
• InfoSec
• Executives

Ensure:

• Commercial terms align with pricing
• Vendor onboarding documentation is complete
• Compliance requirements are satisfied

Verify supporting documents such as:

• W-9s
• Insurance certificates (COIs)
• Banking forms
• Compliance attestations

Execution & Repository Management

Manage e-signature workflows using:

• DocuSign
• Adobe Sign

Verify:

• Signer authority
• Signature blocks
• Execution completeness

Store agreements inside:

• Ironclad
• Icertis
• Agiloft
• ContractWorks
• Conga
• SharePoint

Maintain complete metadata including:

• Contract value
• Term dates
• Renewals
• Jurisdiction
• Privacy/security addenda

Renewals, Obligations & Compliance

Track:

• Renewal deadlines
• Notice periods
• Pricing triggers
• Deliverables
• Contract obligations

Send proactive reminders to stakeholders before deadlines occur.

Ensure adherence to:

• GDPR
• CCPA
• HIPAA
• PCI-DSS
• SOX requirements where applicable

Maintain audit-ready approval and execution records.

Reporting & Operational Improvements

Build dashboards and reports covering:

• Contract cycle times
• SLA adherence
• Renewals pipeline
• Deviations tracking
• Standard vs non-standard agreements

Improve:

• CLM workflows
• Templates
• Clause libraries
• Approval routing
• Self-service agreements

Help scale legal operations through automation and documentation improvements.

What We’re Looking For

Required Experience & Skills

• 2+ years of:

  • Contracts administration
  • Legal operations
  • Contract coordination

• Hands-on experience with:

  • Ironclad
  • Icertis
  • Agiloft
  • ContractWorks
  • Conga
  • SharePoint / Drive

• Strong proficiency with:

  • Microsoft Word Track Changes
  • Excel / Google Sheets
  • PDF editing tools

• Understanding of:

  • NDAs
  • DPAs
  • Indemnities
  • IP clauses
  • Confidentiality terms
  • Limitation of liability
  • SLAs

Ideal Experience

• Exposure to:

  • GDPR / CCPA
  • HIPAA
  • PCI-DSS
  • Regulated environments

• Experience supporting:

  • Buy-side & sell-side contracts

• Background in:

  • Procurement
  • Vendor risk
  • Security questionnaires

• Experience managing:

  • Templates
  • Playbooks
  • Clause libraries

What Makes You a Great Fit

• Extremely detail-oriented and process-driven
• Strong organizational and follow-through skills
• Comfortable managing high-volume contract pipelines
• Strong communicator across multiple departments
• Able to identify risks, inconsistencies, and missing information quickly
• Naturally focused on building scalable systems and workflows

What a Typical Day Looks Like

• Review and triage incoming contract requests
• Draft and redline agreements using approved templates
• Coordinate approvals with legal, finance, procurement, and security teams
• Manage e-signature workflows and finalize executed agreements
• Update CLM systems and maintain metadata accuracy
• Track renewals and send proactive reminders
• Generate reporting dashboards and improve workflows

In short:

You ensure contracts move smoothly from request to signature while maintaining compliance, accuracy, audit readiness, and operational efficiency.

Success Metrics (KPIs)

• Contract cycle times completed within SLA
• Zero missed renewals or notice periods
• 100% repository completeness and metadata accuracy
• High percentage of agreements executed on standard terms
• Audit-ready documentation maintained at all times
• Improved efficiency through workflow optimization

Why This Role Stands Out

• High ownership over legal and operational workflows
• Opportunity to improve and scale contract systems
• Work cross-functionally with Legal, Finance, Security, Sales, and Procurement
• Exposure to modern CLM platforms and enterprise contract operations
• Remote flexibility with structured operational processes
• Strong growth opportunity within legal operations and contract management

Interview Process

• Initial Phone Screen

• Video Interview with Pavago Recruiter

• Practical Exercise:

  • NDA redlining task
  • Contract tracker exercise

• Client Interview

• Offer & Background Verification

Apply Now

If you:

• Thrive in detail-heavy operational environments
• Enjoy contract coordination and legal workflows
• Love building organized systems and scalable processes
• Can manage contracts accurately from intake to renewal

This role is a strong fit for you.