Job Description
AI Automation Specialist (AI Workflows + Zapier + Make + OpenAI + Process Automation)
Full-Time Remote | U.S. Business Hours
About the Role
We’re hiring a highly analytical and execution-focused AI Automation Specialist to design, build, and maintain AI-powered automation systems that eliminate manual work and improve operational efficiency across the business.
This is not a theoretical AI role.
This is a hands-on implementation role for someone who understands:
- Automation workflows
- AI integrations
- APIs
- Operational systems
- Scalable process design
You’ll work across multiple business functions including:
- Operations
- Customer support
- Marketing
- Reporting
- CRM workflows
- Onboarding
- Internal systems
Your goal will be to automate repetitive work and improve business efficiency using AI and automation tools.
If you enjoy building systems that save hours of manual work every week, this role is a strong fit.
What You’ll Own
Process Analysis & Automation Design
Analyze existing workflows and identify automation opportunities
Replace repetitive manual tasks with scalable automation systems
Design AI-powered workflows that improve:
- Efficiency
- Accuracy
- Scalability
- Operational speed
Translate business needs into practical automation solutions
AI Workflow Development
Build and maintain workflows using:
- Zapier
- Make
- n8n
- Power Automate
Integrate AI models including:
- ChatGPT
- Claude
- Gemini
- OpenAI APIs
- Anthropic APIs
Automate workflows across:
- Customer support
- Reporting
- Operations
- HR
- Marketing
- Lead management
- Data entry
Systems Integration & API Automation
Connect platforms using:
- APIs
- Webhooks
- Third-party integrations
Ensure reliable data flow across systems and platforms
Troubleshoot automation failures and workflow errors
Maintain scalable and reliable automation architecture
Workflow Optimization & Monitoring
Monitor automation reliability and performance
Improve workflows for:
- Speed
- Uptime
- Scalability
- Maintainability
Continuously optimize automation logic based on:
- Business feedback
- Operational needs
- Workflow performance
Documentation & Operational Visibility
Maintain organized documentation for:
- Workflows
- Automations
- APIs
- Integrations
- Logic maps
Create SOPs and operational references for automation systems
Ensure stakeholders understand automation outcomes and processes
Required Experience & Skills
Proven experience in:
- Workflow automation
- Operations automation
- AI integrations
- Process optimization
Hands-on experience with:
- Zapier
- Make
- n8n
- Power Automate
Experience integrating:
- OpenAI
- Claude
- Gemini
- AI APIs
Strong understanding of:
- APIs
- Webhooks
- Automation logic
- Data structures
Strong analytical and troubleshooting skills
Excellent communication and documentation abilities
Ability to work independently in fast-paced remote environments
Nice-to-Have Experience
Experience with:
- Python
- JavaScript
- Scripting
- Backend logic
Familiarity with:
- Airtable
- Notion
- Google Sheets
- Databases
Experience integrating:
- HubSpot
- Salesforce
- ClickUp
- Monday.com
- CRMs
Knowledge of:
- Prompt engineering
- AI optimization
- RPA tools
- UiPath
- Automation Anywhere
What Makes You a Strong Fit
- You naturally think in systems and workflows
- You enjoy replacing repetitive work with automation
- You are highly organized and process-driven
- You can balance technical implementation with business practicality
- You proactively identify inefficiencies and solve them
- You are curious about emerging AI and automation technologies
- You care about reliability, scalability, and operational clarity
What a Typical Day Looks Like
- Review existing workflows and identify automation opportunities
- Build and test AI-powered automation systems
- Connect tools and APIs across multiple platforms
- Troubleshoot broken workflows and automation issues
- Optimize automation speed, reliability, and scalability
- Document automation logic and operational workflows
- Collaborate with stakeholders to improve business efficiency
In short:
You are responsible for transforming manual operational work into scalable AI-powered systems.
Key Metrics for Success (KPIs)
- Number of manual workflows successfully automated
- Automation uptime and reliability
- Reduction in operational manual work
- Workflow accuracy and scalability
- Quality and organization of automation documentation
- Overall operational efficiency improvements
Why This Role Stands Out
High ownership and autonomy
Work with modern AI and automation tools daily
Opportunity to build real operational impact
Blend of:
- AI
- Operations
- Automation
- Systems design
- Workflow optimization
Fast-moving environment with strong growth opportunities
Exposure to real-world AI implementation across business operations
Tools You’ll Work With
- Zapier
- Make
- n8n
- Power Automate
- ChatGPT / OpenAI APIs
- Claude / Anthropic APIs
- Google Workspace
- Slack
- ClickUp / Asana
- Airtable / Notion / CRMs
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Automation Assessment
- Client Interview
- Offer & Onboarding
Apply Now
If you:
- Love automation and operational efficiency
- Enjoy integrating AI into real workflows
- Think in systems and process optimization
- Thrive building scalable automation solutions
This role is a strong fit for you.

